We looked for an email and calendar solution that could provide us with the following benefits:


  • Lower support costs -- Because Google hosts the email and calendar services, there's no more email client software to maintain on your computer

  • Innovative solutions -- We can leverage the ongoing creative and technical solutions of the Google Apps platform to provide everyone with powerful, easy-to-use tools for getting their work done

  • Access to services from anywhere, anytime -- A key benefit of the Google-hosted solution is that we can access email, contacts, calendar and documents from any computer or mobile device with an Internet connection, anywhere in the world

  • More collaboration features -- With Google's next-generation applications, we can collaborate with colleagues, customers, and partners more easily and efficiently than ever before

  • Instant messaging -- Because Google Apps includes Google Hangouts, we can now implement an instant messaging system for all city employees


Key Benefits:


  • Lots of storage -- You get unlimited online storage for your email. You'll no longer need to worry about archiving or deleting messages to free up space.

  • Enhanced message organization and retrieval -- With Gmail, you'll spend less time managing folders and looking for messages. For example, you can add one or more tags, or "labels," to your messages to organize and store them more efficiently. And with the Google-powered search feature, you can find any message quickly and easily.

  • Easier calendar sharing -- Google Calendar lets you and your team members quickly and easily share your calendars with each other and specify the details you want to show. Calendar sharing is a great way for you and your coworkers to keep each other informed about your schedules. Now it's easier than ever to find out if someone is in a meeting, on a business trip, or on vacation.

  • Integrated chat -- With the Google Hangouts instant messaging application, you can communicate instantly with your co-workers right from the Email interface. In addition, all your chats are automatically saved in your Email application, so you can always find these communications.

  • File storage and sharing: With Google Drive, you can store just about any type of file, open them right in your web browser, and share them with others

  • Real-time collaboration -- Using Google Docs, you can create documents, spreadsheets, and presentations, and you and your team members can view and edit them at the same time. You can still use your Microsoft Office products as needed, but now you'll have more options for storing and collaborating on your documents.